Archive Systems Offers New Webinar on Streamlining the Purchase to Pay Process

Top Quote Discussion Will Provide Best Practices in Matching Exceptions End Quote
    QuoteAttendees told us how they are trying to find new ways to cut costs and we clearly demonstrated how to accomplish this in Accounts Payable.Quote
  • (1888PressRelease) May 13, 2009 - Fairfield, NJ - Archive Systems, a leading provider of accounts payable automation, today announced that the company will be presenting a free Webinar on using technology to streamline the purchase to pay process with automated three way matching and a vendor portal. The 45 minute Webinar will be held on May 21st at 1:00PM EDT.

    The presenter will be Rob DeVincent, Archive Systems’ Vice President of Product Marketing. The Webinar is based on a very successful session at IAPP University. DeVincent will explore how to do more work with better efficiency and less AP processor involvement by implementing technology. Participants will also learn about the two key areas that seem to have automation gaps in the P2P process – the three way matching function and vendor customer service on invoice payment inquiries.

    Implementing new ERP systems has allowed AP departments to become more automated in matching the purchasing and receiving functions. The Webinar will cover the elusive part, which has always been the invoice component of the three way match. This is because the paper invoice needs to be converted to electronic data to truly automate the match. Additionally once these invoices are paid, handling vendor inquiries about payment status can take up a lot of a processor's valuable time. DeVincent will also explain how a Vendor Portal can be used to free up that time to focus on processing invoices.

    “We received such positive feedback from our session at IAPP University that we wanted to offer it to more people. Attendees told us how they are trying to find new ways to cut costs and we clearly demonstrated how to accomplish this in the Accounts Payable department. Best of all, we accomplish these cost savings while increasing productivity,” added DeVincent.

    The Webinar will discuss the problems with ERP matching approaches, key elements of a strategic three way matching approach, the benefits of Straight Through Processing, and best practices in matching exceptions. To find out more and register, please visit .

    About Archive Systems, Inc.
    Archive Systems, Inc. flagship solution, ASPEN 360 Accounts Payable Edition, combines best practices AP Automation with ZeroTouch AP imaging and workflow. The product increases efficiencies and reduces costs with features such as straight through processing, which uses automated three-way matching to auto match invoices to PO and receipt line items without AP processor intervention. It includes the ASPEN 360 Invoice Virtualization Center, which removes from the client all tasks associated with document imaging, data capture, document classification, indexing, and OCR. The company also provides physical records management services such as business records storage, document shredding, and offsite data storage, through a number of Record Center locations. For more information, please visit

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